Report Writing

What is a Report?

A report is a formal, factual document that presents findings, analysis, and recommendations on a specific topic or issue. Reports are used in schools, workplaces, and organisations.

Structure of a Report

1. Title / Heading

Clear, specific, and informative: Report on Cafeteria Food Waste — March 2024

2. Introduction

• State the purpose of the report: This report examines…
• Explain the scope: what is included and excluded
• Briefly outline the method (how information was gathered)

3. Findings / Main Body

Present your findings in logical, numbered or headed sections:

• Each section covers one aspect of the topic
• Use bullet points and subheadings for clarity
• Include data, statistics, and evidence

4. Conclusion

Summarise the key findings. What do they mean?

5. Recommendations

What should be done based on the findings?

• It is recommended that…
• The school should consider…

Language and Style

• Write in third person: It was found that… not I found…
• Use formal, objective language — avoid opinions and emotive words
• Use passive voice where appropriate: Data was collected from…
• Be precise: use specific numbers and evidence

Subheadings

Headings make reports easy to navigate. Use bold headings for main sections and italic or underlined subheadings for sub-sections.